MINUTES OF MEETING NORTH POWERLINE ROAD
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the North Powerline Road Community Development District was held on Wednesday, November 6, 2019 at 10:00 a.m. at 346 E Central Ave., Winter Haven, Florida.

Present and constituting a quorum:

Lauren Schwenk Phillip Allende Andrew Rhinehart Kevin Chinoy

Also present were:

Jill Burns
Roy Van Wyk Patrick Marone
Heather Wertz via phone

FIRST ORDER OF BUSINESS

Vice Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Manager/GMS HGS
Developer's Office Absolute Engineering

Roll Call

Ms. Bums called the meeting to order and called the roll. A quorum was present.

SECOND ORDER OF BUSINESS
No members of the public were present.

THIRD ORDER OF BUSINESS

Public Comment Period

Approval of Minutes of the October 2, 2019 Board Meeting

Ms. Bums asked for any questions, comments, or corrections on the minutes, hearing

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, the Minutes of the October 2, 2019 Board of Supervisors Meeting, were approved.

none.

FOURTH ORDER OF BUSINESS	Public Hearing

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, Opening the Public Hearing on the Adoption of the Amended and Restated Rules of Procedure, was approved.

Public Hearing on the Adoption of the Amended and Restated Rules of Procedure

Ms. Bums noted that there were no members of the public present at this time and asked for a motion to close the public hearing.

On MOTION by Mr. Rhinehart, seconded by Mr. Allende, with all in favor, Closing the Public Hearing on the Adoption of the Amended and Restated Rules of Procedure, was approved.

Consideration of Resolution 2020-01 Adopting the Amended and Restated Rules of Procedure
Ms. Burns noted that the rules had not changed since they were presented to the Board at their previous meeting. Mr. Burns asked for any questions on the rules, hearing none,

On MOTION by Mr. Allende, seconded by Mr. Rhinehart, with all in favor, the Consideration of Resolution 2020-01 Adopting the Amended and Restated Rules of Procedure, was approved.

FIFTH ORDER OF BUSINESS	Discussion	Regarding	Bid	Protest	from
Tucker Paving
Mr. Wyk noted that following the last board meeting where they awarded the contract for construction services to QGS, they received a bid protest from Tucker Paving. Mr. Wyk noted that he went ahead and responded to the bid protest because there is a strict requirement that the response be received within 72 hours. Tucker Paving's bid protest was unfortunately not timely and was rejected on that portion. In speaking with Tucker Paving, they wanted the board to have the two protests that they sent in. One of their concerns was regarding the timing issue that they were dated for on the last consideration of the contract. This protest is now gone, and the board has entered into the contract with QGS. Mr. Wyk suggested ratifying the letter and the determination that the bid protest was not timely and was dismissed.

On MOTION by Mr. Rhinehart, seconded by Ms. Schwenk, with all in favor, The Letter and Bid Protest from Tucker Paving Determination that it was Not Timely, was ratified.

Ms. Schwenk stated that there was discussion last time about changing the wait of time as part of the process and she stated that she does not think that should be done. Mr. Wyk noted that there are a lot of ways to manipulate your bid. The board members want to leave it as is and use the process that they have in place to select our contractors. The board determined that if some of the times are unreasonable, or the dollar amounts are unreasonable, the board should be able to reject those bids for those purposes.

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Wyk had nothing further for the board.

Engineer
Ms. Wertz had nothing further for the board.

District Manager's Report
Balance Sheet and Income Statement
Ms. Bums presented the financials and noted there were no new checks cut since the meeting held in October.

SEVENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

EIGHTH ORDER OF BUSINESS	Supervisor's Requests and Audience
Comments
There being none, the next item followed.

NINTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the meeting was adjourned.

The meeting was adjourned.