MINUTES OF MEETING NORTH POWERLINE ROAD
COMMUNITY DEVELOPMENT DISTRICT

The Regular meeting of the Board of Supervisors of the North Powerline Road Community Development District was held on Wednesday, September 17, 2020 at 10:00 a.m. via Zoom Teleconference, pursuant to Executive Order 20-69, issued by Governor DeSantis,  as amended and supplemented.

Present via Zoom and constituting a quorum:

Rennie Heath Lauren Schwenk Phillip Allende Kevin Chinoy

Chairman  Vice Chairman
Assistant Secretary Assistant Secretary

Also present were:

Jill Burns Heather Wertz Roy Van Wyk Michelle Rigoni April Payeur

District Manager/GMS Absolute Engineering HGS
HGS
Developer's Office

FffiST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. Four Board members were present via Zoom constituting a quorum.

SECOND  ORDER OF BUSINESS	Public Comment Period
No members of the public were present via Zoom. There being no public comments, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Minutes of the August 5, 2020
Board of Supervisors Meeting
Ms. Bums asked for any questions, comments, or corrections on the minutes. The Board had no changes to the minutes.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, the Minutes of the August 5, 2020 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Review	and	Ranking	of	Proposals
Received for Phase 2 and 3 Construction RFP and Authorizing Staff to Issue Notice oflntent to Award
Ms. Wertz noted that they opened the bids the prior Thursday. They checked them for completeness and worked with contractors to confirm some questions they had. Ms. Wertz reviewed the ranking sheet, the original bid prices, and adjustments to the bids. After adjustments, the rankings were as follows:
Price: QGS #1, Tucker Paving #2, RIPA #3, Kearney #4
Schedule: QGS #1, Tucker Paving #2, RIPA #3, Kearney #4
Ms. Wertz noted that QGS and Tucker Paving were extremely close, with out of 100 points QGS having 100 and Tucker Paving having 99.25. She stated that all the firms were qualified  to do the work. Ms. Schwenk pointed out that in their past work with QGS, at Riverstone 1, they were at least 187 days over. They were 104 days over on VillaMar, and there were 2 other projects that were over 100 days. Ms. Schwenk expressed her concern that QGS would not meet the number of days stated in their proposal, based on her work with them at other districts.
Mr. Heath inquired about the difference in days between the 1st and 2nd ranked proposers.
Ms. Wertz noted that the difference was only 6 days. QGS had 195 days and Tucker Paving had 201 days. Ms. Schwenk noted that Tucker had a better track record with them regarding time.
Mr. Heath suggested that Ms. Wertz change the scoring for QGS on the understanding of scope, because they have continued to not meet their deadlines so it's possible that they do not understand the scope of work. Mr. Heath explained to the Board how not meeting the schedule causes problems with a lot of people, including investors. Ms. Wertz noted that she took QGS's score for understanding of scope down by 10% which put them in second place. Ms. Schwenk clarified that time could be more important than overall cost, because when they go over the estimated time it increases the costs. Ms. Bums asked that Ms. Wertz adjust the rankings and resend the ranking sheet, since they usually get requests for that from the proposers.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Review and Ranking of Proposals Received for Phase 2

and 3 Construction RFP with Tucker Paving #1, QGS #2, RIPA #3, and Kearney #4, and Authorizing Staff to Issue Notice of Intent to Award to Tucker Paving, was approved.

FIFTH ORDER OF BUSINESS	Consideration of Engagement Letter with
Bond Counsel
Ms. Bums noted that a quote of $45,000 was previously approved, but because of unusual circumstances they are increasing their fee to an additional $10,000 based on the time lapse between the original fee quoted in September 2018 and the fact that we have not issued.
Mr. Van Wyk noted that this increase brought Mr. Gang's price up to what his normal rate
is.

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Engagement Letter with Bond Counsel, was approved.

SIXTH ORDER OF BUSINESS	Consideration of Engagement Letter with
Grau & Associates for Fiscal Year 2020
Ms. Bums noted that this is renewal on an existing contract. The total amount is $3,000. They received a few minor comments from Michelle that they will incorporate, so they would be looking for the Board to approve as amended.

On MOTION by Mr. Heath, seconded by Mr. Chinoy, with all in favor, the Engagement Letter with Grau & Associates for Fiscal Year 2020, was approved as amended, to incorporate changes from counsel.

SEVENTH ORDER OF BUSINESS
Attorney
Ms. Rigoni had nothing further to report.

Staff Reports

Engineer
Ms. Wertz had nothing further for the  board.

District Manager's Report

Approval of Check Register
Ms. Burns stated that the check register was included in the agenda package and totaled
$41,681.77 from July 29th through August 24th•

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the Check Register for $41,681.77, was approved.

Balance Sheet and Income Statement
Ms. Burns stated that the financials were in the package and there was no action required.
She asked for any questions. Hearing none,

Ratification of Kearney CO #1
Ms. Burns noted that the Kearney change order had already been approved, she was seeking ratification .

On MOTION by Mr. Heath, seconded by Mr. Allende, with all in favor, Kearney CO #1, was ratified.

EIGHIB ORDER OF BUSINESS	Other Business
There bein·g none, the next item followed.

NINTH ORDER OF BUSINESS

The Board had no further comments.

TENIB ORDER OF BUSINESS

Supervisors Requests and Audience Comments

Adjournment

Ms. Bums asked for a motion to adjourn.

Lei,

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the meeting was adjourned.

Chairman / ViceChainn